MIIC Immunization Record: Frequently Asked Questions

Participating health care providers view and submit data to MIIC about immunizations a person has received. Additionally, MIIC receives information on births in the state from the Minnesota Department of Health Office of Vital Records. Data for newborn babies and people receiving shots are entered into MIIC unless a parent/guardian or person opts out.

Parents/guardians and people with records in MIIC are notified in multiple and ongoing ways. For example, the Parent Notice of the official birth record includes a statement that information from the birth record will be provided to the immunization information system. If a parent/guardian prefers to not participate, they may fill out a MIIC Public Inquiry Form request to update their privacy settings. Additionally, participating health care providers are required to provide notification materials to their patients such as brochures, displays, and/or statements regarding MIIC which include information about opting out.

The only people who can access your or your child’s immunization records beside the individual or the person(s) who have the legal authority are those that are enrolled in MIIC and providing services to the patient. This includes health care providers, organizations required by law to record immunizations for enrollment (such as child care centers or schools), and organizations providing services on behalf of the person (such as a health insurance company).

• Understanding Your MIIC Record (PDF)
  This document explains what is contained in your MIIC immunization record and what it means.
  • Understanding Your MIIC Record in Hmong (PDF)
  • Understanding Your MIIC Record in Somali (PDF)
  • Understanding Your MIIC Record in Spanish (PDF)

• Only authorized users can submit and access data in MIIC. For more information please visit, MIIC Data Privacy.
• Full medical records are not stored in MIIC and MIIC staff cannot retrieve that documentation for you. More information can be found at Medical Records Information.

Many adults do not have their childhood records in MIIC, the PDF copy of your MIIC record and/or your MIIC record in Docket may indicate that you are overdue for a dose of Td/Tdap, MMR, Hepatitis B, Varicella (chickenpox), Hepatitis A, or other vaccines vaccine when you are not.

Note:

• Tdap is the vaccine that protects against tetanus, diphtheria, and pertussis in adolescents and adults. DTaP is the version for children.
• If people don't receive the full DTaP series of vaccines in childhood, a multi-shot series of Td/Tdap is recommended.
• Your MIIC record may recommend a multi-shot series of Td/Tdap if there is no, or an incomplete, childhood DTaP series on record that may be different from the adult Tdap recommendation.

For clinical advice on which immunizations, you should or shouldn't get, talk to a health care provider.

Most providers send MIIC information within 24 hours. We recommend asking your provider when they will send your information to MIIC. Please allow at least one week for your provider to send information to MIIC.

• MIIC was created in 2002. Many adults do not have their childhood vaccine records in MIIC because of this.
• If you have lived in another state besides Minnesota before 2002, that information may not be available in MIIC. Immunization information is not automatically transferred from one state to another when you move. Please refer to CDC: Contacts for IIS Immunization Records to locate immunization records from other states.
• Review How long does it take MIIC to update and show my immunizations? for how long to wait for your provider to send immunizations to MIIC.

Note: MIIC covers all ages but is more likely to contain complete immunization records for children than adults. Also, although most health care facilities submit immunization information to MIIC, not all facilities do.

To request a change to your MIIC record, please complete a MIIC Public Inquiry Form request. MDH staff will review the form and update the contact information in the MIIC immunization record. If staff are unable to find a MIIC record, they will contact you. Requests will be processed in the order they are received.

If your MIIC record is missing immunizations that you received and you have the information, you can request your provider enter the doses or submit a MIIC Public Inquiry Form request. Please allow one week for your provider to send information to MIIC before requesting updates to your MIIC record.

Adding Immunizations to Your MIIC Record (PDF)
The information above as a handout for print.

• Adding Immunizations to Your MIIC Record in Hmong (PDF)
• Adding Immunizations to Your MIIC Record in Somali (PDF)
• Adding Immunizations to Your MIIC Record in Spanish (PDF)

• An official paper or electronic document from the organization who gave the vaccine. This can include documentation from a clinical application such as MyChart, handwritten records from organizations who do not print typed records, or CDC COVID-19 vaccination card.
• An individual's U.S. Department of State's Vaccination Documentation form DS-3025 that includes an individual's verified past immunizations.
• An official International Certificate of Vaccination or Prophylaxis (yellow card).
• If you received immunization in another state, you can find contact information for that state's Immunization Information System (IIS) at CDC: Contacts for IIS Immunization Records.
• The Minnesota Department of Health cannot accept QR codes as proof of vaccination.

Note: The document should include vaccination date (month, day, and year); vaccine type or product; and the individual's name and date of birth.

• Facilities where immunizations were given, such as your primary care clinic, neighborhood clinics, and local public health departments, may have immunization records.
• Family records, such as baby books, may have immunization information.
• Schools and/or child care providers, which must verify immunizations of enrollees, may be able to look up records.
• Military records may be a source of immunization information for those who have served in the military.
• Other state immunization information systems (IIS); there is no national IIS. If you or your child received immunizations in other states, refer to a list of state and local registries at CDC: Contacts for IIS Immunization Records.

Note: Finding an adult's complete immunization history is often difficult. Organizations maintain records for a limited period of time. If the organization does not send the immunization information to MIIC during that time we may not have record of it.

If your provider searched MIIC for your record and could not find one, or the record is missing immunizations, it is unlikely that we will be able to find additional information.

If you entered the US and moved directly to Minnesota, your immunization record may be in MIIC. Please complete a MIIC Public Inquiry Form request to receive a copy of your record. If you entered the U.S. as a refugee and did not move directly to Minnesota, your primary state’s immunization information system may have your immunization records. Refer to CDC: Contacts for IIS Immunization Records. If you would like to add missing immunization to your MIIC record, review How do I add immunizations to a MIIC record?

• If you have gone through the green card/I-693 process, please also reach out directly to the civil surgeon.
• If you arrived in a state other than Minnesota, please contact your provider from that state and/or your state's IIS contact, which you can find at CDC: Contacts for IIS Immunization Records.
• If you are not able to find previous immunization records, you may want to contact your current health care provider for additional recommendations, including re-immunization.

For select languages you can use the VaxRef tool to translate immunizations records to English. Once you have received the translated materials, you can submit a MIIC Public Inquiry Form request to have the immunizations added to MIIC. Include both a copy of the original immunization records and translated materials.

MDH cannot provide a replacement CDC COVID-19 vaccine card. If you lost your COVID-19 vaccine card, review How to access MIIC immunization records on Find My Immunization Record.

MDH cannot provide any form of travel documentation such as QR codes, vaccine passports, signed or stamped records/letters, and attestation letters. QR codes may be available through other sources, but the state does not have recommendations for what to use.

For any other questions regarding MIIC Immunization Records, please email health.immrecords@state.mn.us.