WIC Funding Overview

The current WIC and Peer Grant cycle is January 1, 2022 – December 31, 2026.

• Grant funding is awarded annually at the beginning of the federal fiscal year (FFY).
• Funding is based on a tiered per participant rate.
• Base funding is determined using the participation level from the previous year’s 12 closed months of January – December.

For FFY 2027, MDH WIC has allocated the below tiered funding level to WIC grantees using their highest monthly participant count during calendar year 2025.

Additional funding

WIC Grantees serving large geographic areas receive an additional funding amount of $10,000 to support time and expenses traveling to WIC clinic sites. Programs will receive funding if they:

• Provide WIC services/clinics in four or more counties OR
• Have a county geography/service area greater than 1900 square miles with staff that travel to three or more clinic sites.

Local agencies are not required to submit a budget except during the grant agreement process.

Monthly WIC claim

• Local agencies submit a monthly WIC Claim for Reimbursement form for WIC allowed expenses. Claims are due by the 20th of the following month except for the September claim (see Fiscal Year Closeout Procedures) which is due December 20th.
• Expenses covered by the $2500 supplemental funding allowance should be itemized on the monthly claim form using one of 2 options:
  • Indicate the expense on the “Other” line or
  • If included within another category on the form, provide an explanation of the purchased item(s)in the “Remarks” section.

Fiscal year closeout procedures and deadlines

• The state agency will notify local agencies about fiscal year closeout procedures through the Weekly Update at the end of the fiscal year.
• The September claim form, the last claim of the fiscal year, is due by December 20th. All expenses must have been paid before this claim can be submitted for reimbursement.

Final reimbursement

• If state WIC funds are available at the close of the federal fiscal year, the State Agency will provide a final reimbursement to Local Agencies to cover as much of their unreimbursed WIC expenses as possible.
• These final reimbursement payments are usually issued at the end of January/beginning of February.

WIC Peer Breastfeeding Program

• Peer Breastfeeding Support Programs (PBSP) supplement prenatal and postpartum breastfeeding support available for WIC participants.
• Grant applications for the peer program follow the same timeline as the WIC grant.
• Peer grant awards and funding levels may vary annually and are contingent on the USDA annual peer funding award and balancing the needs of all peer programs across the state.
• Annual budget requests are due in July. Award notifications are sent in September for grant funds beginning October 1.
• Modifications to the budget greater than 10 percent of any budget line item require prior written approval.
• Expenses charged to the peer grant cannot exceed the amount of the annual grant.
  • Expenses in excess of the peer grant award may be claimed on your monthly WIC claim for reimbursement.

Resources

• MN Operations Manual (MOM), Chapter 2 Financial Management, provides information on financial procedures and policy.
• Questions? Contact these staff:
  • Financial matters – your State WIC Consultant or Tamara Edmundson at tamara.edmundson@state.mn.us
  • Breast pump purchases – Rosie Pierce-Martin at rosie.piercemartin@state.mn.us
  • Submitted claims – Amy Lee at ames.lee@state.mn.us
  • Peer Program claims – Kristen Bricko at Kristen.Bricko@state.mn.us